Venues and Planning

Logistics

Practical information to help you plan an event.

• Paperless events planning tools: To help save time and improve organisation (Paperless notebook and information manager; Communication with coworkers; Synchronising with coworkers; Project Management; Task Management)
• Choosing the Perfect Venue: Key things to consider, from cost and capacity to accessibiliy and kitchen facilities!
• Choosing Date & Time including Step-by-Step: How to set up a Doodle poll to find a date which suits several stakeholders. 
• Eventbrite: How to set up an Eventbrite registration page to monitor/manage your guest list, and top tips (including how to capture dietary/accessibility requirements as people register!)
• Catering - Top tips to keep costs down and keep caterers happy!

Venues in the Beltane Partnership

Includes a key contact, plus some handy information - e.g. timescales you need to consider, spaces available and more.

• Inspace
• National Museums Scotland
• Our Dynamic Earth
• Royal Botanic Garden Edinburgh
• Royal Society of Edinburgh, George Street

Examples

Edinburgh Primary School Treasure Island competition for World Book Day: This case study contains brilliant tips on planning an event to suit local schoolchildren, how to target this audience and engage children with a competition format.